The draft Members’ Council Terms of Reference (ToR) are published today, marking the start of a member consultation period ahead of presentation of the ToR at the 2021 AGM.
Introduction to the draft ToR
The British Mountaineering Council (BMC) is a membership organisation. The Members’ Council (the Council) is the representative body of the BMC’s members (the Members) in accordance with the Articles of Association (AoA) and these Members’ Council Terms of Reference (ToR).
The Council is the custodian of the views and priorities of the Members under the leadership of the President. Its aim is to ensure the views of the Members are fully and transparently acted on by guiding the BMC on policy, on the Strategic Plan (Strategy), and ensuring the effective use of Members’ subscriptions. To achieve this aim the Council has set itself four primary Ambitions:
1. Effective engagement with Members:
a. Councillors to engage with and encourage feedback from their own constituencies, in order to gain a clear understanding of Members’ wishes, issues, and aspirations.
b. Where a matter is agreed to be significant, it will be taken to Council for development and resolution and passed on to the Board or where action is warranted.
2. Effective engagement with all parts of the BMC:
a. Councillors will interact and encourage discussion with all parts of the BMC to identify the business and the activities in which Members should be engaged.
b. Key issues will be identified, discussed and developed within Council. Council will then direct feedback to the most appropriate part of the BMC organisation - which could include Board, Committees, Areas and the wider membership.
3. Role of “Critical Friend to the Board”:
a. Council to oversee, support and scrutinise the Board’s performance against the Strategy and ensure that Members’ interests are represented.
b. Work in partnership with the Board to ensure that all reserved matters as defined in Schedule One of the AoA are clearly and transparently delivered (See Appendix 1).
c. Scrutinise and critique the performance of the Board against the approved Strategy, which encompasses Specialist Committees and Partner organisations facilitated by the appointees - Council Nominated Directors (CNDs), to Finance & Audit Committee (FAC) and Nominations Committee (NomCom) aided by the Memorandum of Understanding (MoU).
4. Outreach beyond core BMC business:
a. To both learn from and to influence the sector, and also to increase membership, in particular by engaging with under-represented groups.
b. To consider the wider environment in which UK mountaineers and the BMC operate and provide guidance to the BMC Board & senior leadership to enhance the Strategy.
The Council realises that it is a challenging task to deliver the Four Ambitions and thus there is a need for good organisation and communication whilst also respecting Members’ aspirations. Council will be a creative, collaborative and enjoyable environment, where volunteer time is most effectively used and valued. The BMC ethics and ethos are vital in all that the Council does.